Rice University provides a variety of computing and network resources to the Rice community. These resources are to be used in a manner consistent with federal and state laws and regulations, university policies and specialized policies and guidelines created by the Office of Information Technology (OIT).
Rice values freedom of expression, the diversity of values and perspectives and the protection of sensitive University and personal data for all members of the Rice University community. All Rice University users are responsible for compliance with all Rice policies, contractual obligations, and federal and state laws and regulations, including protecting the sensitive personal information of others.
Rice-managed technology: Any hardware, software, data or services purchased or contracted by or through Rice University, including Rice networks and systems.
Rice data: Any data connected to Rice University functions that is the product of Rice University employees or contractors and others acting on its behalf.
Rice user: Any person connected to or using Rice networks or systems, or having legitimate access to Rice data through any device.
Use of all University information technology and digital resources must be consistent with the University’s research, educational and outreach mission, University policies and procedures, and any legal or contractual requirements of the University (including license agreements and terms of service). In addition, Rice users are responsible for using Rice-managed technology and Rice data in a responsible manner. Use of University networks and systems unrelated to the University’s mission must be limited in time and scope and must not interfere with University functions or operations or employee duties.
Use of the University’s information technology and digital resources shall not violate applicable federal, state, and local laws, including U. S. copyright law, or applicable University policies, and, if travel is involved, the laws of the relevant nation or state (including U.S. export control requirements). Individuals should not use University technological resources for partisan political purposes.
Any communication, which is defamatory, harassing, interferes with other uses of University resources or constitutes an improper disclosure of protected University or sensitive personal data is prohibited.
Access to information
Rice University may be required by law to access and disclose information from computer and network users' accounts, or may find it necessary to do so in order to investigate potential violations of law or University policy, protect Rice's legitimate interests, uphold contractual obligations, or comply with other applicable Rice policies.
Rice may also be required to access information to diagnose and correct technical problems. Rice reserves the right to limit access to its networks or to remove material stored or posted on Rice computers when it appears that applicable Rice policies, contractual obligations, or federal or state laws are violated.
Protection of University Resources and Data
Users of University information technology and digital resources are responsible for protecting University data (including sensitive personal data), including its confidentiality, integrity, access, retention and disposal. Such protection includes, but is not limited to:
All exception requests must be submitted in writing to the Vice President for Information Technology/Chief Information Officer and must follow the University exception standards defined in Rice Policy 101.
The Office of the Vice President for Information Technology/Chief Information Officer will review this and all IT policies on a regular basis.
Responsible Official: Vice President for Information Technology/Chief Information Officer
Key Offices: Chief Information Security Officer
Specific Guidelines for the use of Information Technology are available at this link.
Other procedures and forms may be accessed on the OIT website, available at this link.
David W. Leebron, President
March 17, 2017; February 15, 1999; and 1993
April 25, 2017 (updated links in Section VIII, and corrected obvious typo in III, para 3)